Whether you’re managing your employees at your Office Space in the Philippines or at home managing your kids or family, you will be bombarded with a lot of responsibilities and tasks to do in such little time. The world has become so fast-paced, and all we can try to do is keep up with it. The concept of multitasking then came in. Tasks are being juggled and done simultaneously, saving you some time. However, today, multitasking developed a negative tone to it, as observation has shown that it doesn’t really increase productivity. Instead, it makes people slower and makes the work become more time-consuming.
But, despite this connotation, high levels of the workload in the office has turned multitasking into a must-have skill for employees and business owners alike. And the good news is multitasking isn’t exactly about doing all of the work at the same time, it’s about training your brain to use its energy efficiently and effectively in order to make you more productive. It’s a skill that can be learned and improved.
To do that, here are some techniques to train yourself:
Have a To-Do List.
Making a to-do list will give you a clear vision of all the tasks you have to accomplish and the scale of these tasks. It will help you manage your time wisely, as it would give you a sense of which ones would take the most time to do.
Categorize Your Tasks.
After making a to-do list, it will be easier for you to find tasks that could be done together. So break your tasks down and place similar and related ones that could be done together. This way, the flow of your thoughts and energy isn’t disrupted when you shift to another task. Your brain won’t have to adjust to another major set of information or thought processing, making you work smoothly.
Sort Out Your Priorities.
After categorizing your tasks, it is now time to prioritize. Do the tasks which you believe are more important and more urgent than the others. This will allow you to give your undivided attention to the tasks that truly need your focus, thus, improving your outputs.
A big part of multitasking is keeping that energy going. And to do that, you have to avoid distractions. Some simple distractions are exchanging messages while working, notifications from emails or social media accounts, or even the presence of friends. Make sure you work in an environment where the chances of your bubble being disrupted are low and controllable. You can even rent an office, like the office to rent in Cebu.
Multitasking can be stressful, and so it is important that you give your brain time to rest. Have a break, walk around for a while, close your eyes, just take a breath. An overworked brain will not function to it its full capabilities and might cause you much more downtime if you do not take care of it.
Practice, Practice, Practice.
All the skills we possess have one thing in common – they get better when we practice. Multitasking isn’t an exception. Practicing will make your brain become more accustomed to the patterns of your actions, similar to habits. The more you do the same things over and over again, it will become a routine, and soon enough you will be doing it without even thinking too much about it.
The concept of multitasking comes from computers. And in computers, when too many applications are being opened, the performance of each program can start to decline. The chances of the computer malfunctioning and shutting down becomes high as well. There are tips on how to improve performance by limiting the number of programs that you’re running at the same time. The same is the case in our brains, multitasking may increase productivity. However, we have to do it the right way to truly optimize its benefits. And to master it, we just need to practice.